Reading Room Guidelines


The capacity of the Study Room is reduced to 4 users per day. Based on the principle of rotation, each user can access the Study Room for a maximum of twice a week.
User access to the Study Room is allowed by appointment with a reservation to be made by e-mail to the address: or by phone at 0574-26064 by 12.00 the previous day.

The booking request must contain personal data, the nature of the research and, possibly, the archival signature of the documentation to be consulted. The user will have to wait for confirmation from the staff of the State Archives to deem the reservation completed.


Users must wear a mask for the entire duration of their stay in the Studio room.


Before entering the Study Room it is mandatory:

  • have your body temperature measured using a remote thermometer: to access your body temperature must be below 37.5 ° C; if higher than 37.5 ° C, access will be denied.
  • sanitize your hands with a sanitizing solution;
  • read the information, referred to in Annex 5 of the addendum to the Risk Assessment Document for Phase 2 – Ed. May 2020 displayed at the entrance.


In the Study Room it is mandatory:

  • sign the attendance register;
  • take the keys from the locker for exclusive use;
  • occupy the station assigned and marked by name in the study room.
  • use only your own stationery material. It is not allowed to borrow this material from the employees of the Study Room or other users.
  • reduce your movements from the assigned position to the minimum necessary in order to prevent close contacts less than 1 meter away and follow the instructions given by the staff on duty.
  • respect the interpersonal distance of at least 1 meter, preferably 1.80 meters, avoiding aggregations.
  • wash or sanitize your hands frequently.


Common Rules of the Reading Room

  1. Upon entering the Reading Room, all visitors are required to sign the Visitors Register, indicating their profession and nationality.
  2. All visitors are required to leave any bags in the lockers provided.
  3. Mobile Phones must be kept on ‘silent’ or ‘off’ mode.
  4. No food or drink is to be consumed in the Reading Room.
  5. All visitors are asked to respect the other users and be silent.
  6. Inventories are freely available to scholars, but removing them from the  Reading Room is not permitted.
  7. Consultation of documents is limited to one single piece at a time.
  8. Any action which could undermine the integrity of the documentary material is prohibited. Affixing signs or numbers on the papers is not permitted. Visitors are invited to use the bookstands and leaflets which help to preserve the documents by avoiding contact with them.
  9. Altering the order of the papers and the files in any way is not permitted.
  10. In any type of publication it is obligatory to include the quotation of the source (including research tools when they contain the text or a portion of it). Please note that adherence to copyright law is the responsibility of the scholar.
  11. Scholars who use documentary material are asked to send a copy of the final publication or dissertation to the Archive. For the latter, the scholar can establish the conditions of use.